Companies House: more data from overseas entities - what to know

What’s Changing?

Beginning on July 31 2025, foreign companies are required to report any modifications made to their beneficial owners, including trust details during the pre-registration period. This time frame corresponds to the period between 28 February 2022 until 31 January 2023 or the entity’s registration date whichever comes first.

Who is Affected?

Any foreign entity that held UK land during the pre-registration period is required to examine its documentation and report any modifications to beneficial ownership or trust arrangements made during that time. This covers modifications to trust beneficiaries but not managing officers.

How and When to File

Entities can provide this information in their next update statement due after 31 October 2025. There are two main filing options:

·       Paper Filing: You can file on paper for a fee of £467 if your next update statement is due between July 31 2025 and October 31 2025.

·       Online Filing: Alternatively, you may wait and file online after 31 October 2025, at a lower fee of £234. This may be preferable if you need more time to gather information or wish to reduce costs.

Regardless of the method, the pre-registration information only needs to be provided once.

Verification Requirement

All information regarding changes during the pre-registration period must be independently verified by a UK-regulated agent (such as a solicitor or accountant) before submission. Verification must take place within three months prior to filing.

Practical Steps

·       Act Early: Begin collecting and reviewing records now to identify any relevant changes.

·       Engage a UK-Regulated Agent: Ensure you have arrangements in place for verification.

·       Budget for Filing Expenses: Balance cost and convenience by deciding whether to file online or on paper

It is important to note that since 31 July 2023, all overseas entities must hold a valid Overseas Entity (OE) number and keep their records at Companies House up to date to enable registration with the Land Registry.

The rules surrounding property transactions involving overseas entities are complex and the consequences of non-compliance can be severe. We recommend seeking specialist legal advice on any purchase or sale where overseas companies are involved to avoid delays or failed registrations.

Conclusion

These changes underscore the UK’s ongoing commitment to transparency in property ownership. Overseas entities should act now to ensure timely and accurate compliance with the new Companies House requirements.